If you’re not tracking font usage and license compliance in your organization, there is no better time to start than now. The financial and legal exposure is simply too great. Insider has the experience and technology to help you achieve font license compliance.
Centralized, Server-Based Font Control
If you want to centrally control and distribute fonts to Mac and Windows users across your organization, you should be using Insider’s Font Control Suite. It tracks license and purchase information for your fonts and alerts you when you distribute fonts to more users than you have licensed.
At the heart of the suite is FontAgent® Server, which enables administrators to assign privileges to users and groups who are best suited to perform specific tasks and limit distribution of fonts to only those who need them. It is a quick and effective way to make sure you are in compliance with your license agreements and more easily manage your valuable font assets.
Control Who Gets Which Fonts
FontAgent Server also tracks not only who receives fonts, but who activates them as well. This lets administrators know if users aren’t activating specific fonts so admins can redistribute them to other users who can make better use of them.
To stop unauthorized fonts from being distributed across their organizations, administrators can grant granular permissions that allow specific users to administer the font server, to upload fonts or to distribute fonts to users. For example, an administrator could grant rights to graphics department managers to create sets and add users to their groups, but not the right to upload or remove fonts from the server, thus giving that graphics manager power to organize fonts, while reserving license control for the purchasing or IT group.
Lock Down Fonts on User Desktops
Insider’s FontAgent client software for Mac and Windows workstations provides complete font management that integrates diagnostics, repair, font selection, font book creation and design tools in a powerful, yet simple application for creative professionals. And you can deploy FontAgent DC3 to business users to distribute and control the fonts that appear on business user desktops. Both FontAgent and DC3 allow you to lock end-user systems so users cannot add or remove fonts, preventing “rogue” or unauthorized fonts from entering project workflows.
Be Prepared for Font Audits
A font audit is never fun. Even if you can ultimately prove that you have been in compliance with license agreements, the time and effort expended in demonstrating that fact can be staggering. But with FontAgent Server, you can provide evidence of compliance by just printing a simple report from the server’s constantly-maintained font usage log.
Get Control of Your Fonts Now
For more information on the Font Control Suite and on how Insider can help you address font license compliance and other font management challenges, contact us.
